Terms and conditions

1. Who we are and what the service does

checkplicht.be is a service of Pandbeer BV, registered office at Mechelsesteenweg 360, 2500 Lier, Belgium, company number 0607.867.920, VAT BE 0607.867.920, Antwerp Enterprise Court, Mechelen division. You can reach us at info@checkplicht.be and 0467 090 090.

The platform checks, for the suppliers you add, whether a withholding obligation exists because of social security or tax debts, stores those checks and provides dated evidence.

The contract is concluded electronically when you create an account and accept these terms. We confirm this by email and store the contract and your invoices in the app, where you can consult them at any time. The contract is concluded in Dutch, French or English, depending on your language choice.

2. Business customers only

Checkplicht is aimed exclusively at companies, self-employed people and organisations acting in the course of their professional activity. By creating an account you confirm that you are not acting as a consumer.

The 14-day right of withdrawal for distance contracts therefore does not apply. Instead, you can try the service free of charge for 7 days as described in article 3.

3. Account, trial and subscription

You create an account with correct and current company details. You are responsible for keeping your credentials confidential and for the use made through your account.

New accounts get a 7-day trial without a payment card. The trial does not automatically convert into a paid subscription. Afterwards your history remains viewable, but new checks and changes require a paid subscription.

Available features and limits depend on the plan you choose. Deleting suppliers, for example, is reserved for the Pro plan.

4. Prices, VAT and payment

Prices are always excluding VAT and are billed monthly or yearly, depending on the plan you choose. Belgian customers are charged Belgian VAT. For businesses with a valid VAT number in another EU member state, the reverse charge applies and you declare VAT in your own country.

Subscriptions renew automatically for the same period unless you cancel before the end of the current period. You cancel and consult your invoices in the app under Subscription.

Invoices are payable on the due date. In case of late payment, the interest and fixed recovery compensation set out in the Belgian law on combating late payment in commercial transactions are due by operation of law and without notice of default. After a reminder we may suspend access to paid features.

5. Price changes

We may adjust our rates. We announce any change at least 30 days in advance by email or in the app. The new price applies from the next renewal. If you disagree, you can cancel free of charge before that date.

6. Acceptable use

You are responsible for the data you enter, for the accuracy of the company numbers you have checked and for the follow-up you give to a result. You do not use the platform for automated mass querying outside your own supplier base, nor for resale or white labelling without our written consent, and you do not share your access with third parties outside your organisation.

In case of a serious or repeated breach we may suspend access or terminate the contract, after notice and, where reasonable, an opportunity to remedy.

7. Sources and accuracy of results

Every result reflects what the official sources (CBE, NSSO, NISSE and FPS Finance) return at the time of the check. That situation can change afterwards.

Checkplicht is a tool and not legal, tax or accounting advice. The statutory responsibility to withhold and transfer under articles 30bis and 30ter remains with the principal.

8. Availability

We aim for a continuously available service but cannot guarantee it. Maintenance, incidents on our side or unavailability of the official sources can temporarily interrupt the service. Where possible we announce planned maintenance in advance.

9. Force majeure

Neither party is liable for a failure caused by force majeure. This includes an outage or unavailability of the official sources and public services, failure of networks, hosting or electricity, cyber attacks, strikes, war and government measures. If force majeure lasts more than 60 days, either party may terminate the contract free of charge.

10. Liability

Our liability is limited to the amount you paid for the service in the twelve months before the damaging event. We are not liable for indirect damage, lost profit, fines or liabilities arising from your own statutory obligations. Nothing in these terms excludes liability for fraud, wilful misconduct, gross negligence or personal injury, or liability that cannot be limited under mandatory law.

11. Intellectual property

The platform, the design, the texts and the templates of control evidence, site certificates and overviews remain our property. For the duration of your subscription you receive a non-exclusive, non-transferable right of use. You may freely use and present the documents you generate in the course of your own business.

12. Data protection

Our privacy statement explains how we process personal data. It forms an integral part of these terms.

For supplier data, you and we each act as controller for our own purposes: you to meet your statutory check obligation, we to deliver the service and keep the evidence. Each party meets its own obligations under the GDPR.

13. Termination and your data

You can cancel at any time with effect from the end of the current period. We can terminate in case of non-payment after a reminder or a serious breach of these terms.

After termination you have 30 days to export your data and documents. After that we delete or anonymise your data in line with the retention periods in the privacy statement, except for what we must keep by law.

14. General provisions

If a provision is void or unenforceable, the remaining provisions stay in force and the parties replace it with a valid provision with the closest possible effect. Not immediately enforcing a right does not amount to waiving it.

We may transfer the contract in the context of a merger, acquisition or reorganisation. You may not transfer the contract without our written consent.

Notices are validly given by email to the address in your account, or through a message in the app. In case of differences between language versions, the Dutch version prevails.

15. Changes, governing law and jurisdiction

We may amend these terms and will inform you at least 30 days in advance in the app or by email. If you do not agree, you can cancel free of charge before the effective date.

Belgian law applies. The parties will first try to resolve any dispute amicably. Failing that, only the courts of the Antwerp Enterprise Court, Mechelen division have jurisdiction.

16. Contact

Questions about these terms: info@checkplicht.be or 0467 090 090.